FAQ

Impact San Antonio FAQ

Why does Impact San Antonio give grants of $100,000  or more?
One of our primary goals is high-impact giving. By collectively funding large grants, we can have a big impact in selected areas.

How can Impact San Antonio give my entire $1,000 to grants? Are there administrative and fundraising expenses to be covered?
Although some operating costs will be incurred, Impact San Antonio is committed both to keeping those expenses low (e.g., we have no paid staff) and to finding other sources of funding to cover those expenses. Other sources include donations from Friends of Impact San Antonio–individuals or companies who donate less than the $1,000 level for full membership to the organization. We also welcome sponsors who contribute $500 or more to underwrite Impact San Antonio events. In addition, we welcome in-kind donations of items like stationery, web site support and hosting, and printing.

Why is the required donation set at $1,000?
To make sure we have committed members and to keep the costs of fundraising low.

Membership FAQ

Is my donation to Impact San Antonio tax deductible?
Yes. Impact San Antonio Foundation, Inc. is a 501(c)(3) non-profit organization, Federal Tax ID #20-1154171. No goods or services are received in exchange for your contribution. Contributions are tax-deductible to the extent allowed by law.

I cannot give $1,000, but I would like to contribute something; what role is there for me?
You can play an important role for Impact San Antonio. Donations of less than $1,000 will qualify you to be a Friend of Impact San Antonio. Your donation will be used to help cover operating expenses.

May I make an in-kind contribution of services or products to become a voting member?
No. Impact San Antonio welcomes donations of services and products, however, such donations cannot be used to cover the $1,000 membership contribution. This is because our bylaws require us to donate 100% of the $1,000 Membership contributions back into the community as grants.

What are my obligations as a member?
The only requirement is to donate $1,000. As a Member, you have the option to serve on one of five Review Committees that evaluate grant applications. Additionally as a Member or Friend of Impact San Antonio, you may serve on any of the other committees listed on the membership form; attend, hold, host or underwrite a membership event; attend Impact San Antonio educational events and attend the annual Grant Award Night event where Members vote for the grant recipients.

How long is my membership valid?
Each $1,000 donation provides membership for the current grant year. Each year the Board will establish the deadline for the payment of the $1,000. For the 2015 Impact San Antonio grant year (with grants to be made in October, 2015), the deadline will be May 31, 2015.

Do I have to live in San Antonio to be a contributor?
No. Members can live anywhere.

I have a male friend who is interested in Impact San Antonio. May he participate?
There are several ways that men may participate. They may contribute any amount of money less than $1,000 and be designated as a Friend of Impact San Antonio. Or, they may donate at least $1,000 (or more, in $100 increments) that will dedicated to the funding of grants but without any membership/voting rights.

I want to give more than $1,000. Do I get more than one vote?
No. Every member has only one vote even if they contribute more than $1,000. Any amount given over $1,000 goes first to fund operating expenses. If more money is received than is needed to cover operating expenses, the Board of Directors may, at its discretion, add that money to the grant funds.

May I pay my $1,000 over time?
Yes. We will be announcing a few online credit card payment plans for 2016. The entire payment must be received no later than the membership deadline. If you are unable to pay the $1,000 prior to membership deadline, you will be designated a Friend of Impact San Antonio, and any installments made prior to the membership deadline will go toward operating expenses.

My company matches funds for charitable donations. May I give $500 and have my company match it to make my total $1,000 donation?
Yes. In order for a matching gift to qualify as part of your Membership contribution, Impact San Antonio must receive evidence by the current year’s membership deadline that the matching grant has been approved by your company. Membership in Impact San Antonio will accrue only to the individual. Companies will not receive any voting or other membership rights.

How does Impact San Antonio decide who will receive the grants?
Impact San Antonio forms a Review Committee staffed by Members for each of the five focus areas (Arts & Culture; Education; Environment, Recreation & Preservation; Family; and Health & Wellness). Review Committee participants all receive training in the grant review process. Each Review committee may bring a finalist from that focus area forward to the full membership for consideration. Information on the finalists is delivered to each Member for review, and a Grant Award Night is held at which the finalists will give a short presentation. At that meeting, Members vote for the finalists of their choice, and the awards are announced that evening.

What happens if I serve as a board member of an organization applying for the Impact San Antonio grant?
Many Impact San Antonio Members serve as board members of San Antonio non-profit organizations. Those organizations are free to apply for an Impact San Antonio grant. If you choose to serve on one of the five Review Committees, you would simply volunteer in a different focus area.

What if I cannot attend the meeting at which the grant recipient is selected? Can I still get information on the finalists and cast my vote?
Yes, although we strongly encourage attendance at the meeting, absentee voting is accommodated. Prior to the meeting, every Member receives a packet via email containing information on each finalist. If the Member cannot attend, the packet includes a ballot and instructions on how to cast an absentee vote before the meeting.

Grant FAQ

Must an organization be a 501(c)(3) to apply for a grant?
Yes, an organization must have its 501(c)(3) status to apply.

Can an organization with provisional 501(c)(3) status apply?
No, your organization must have received its tax exemption from the IRS.

If another organization is serving as my fiscal agent, can I apply
for a grant?
No, an organization must have received its tax exemption from the IRS.

Can nonprofits outside San Antonio apply for a grant?
Nonprofits located in and serving Bexar, Atascosa, Bandera, Comal, Guadalupe, Kendall, Medina, and Wilson counties are eligible to apply for funding.

What types of grants will Impact San Antonio fund?
Impact San Antonio will fund project grants in five Areas of Focus:

Arts & Culture: Programs and projects that cultivate, develop, educate and improve the cultural and artistic climate in the San Antonio area.
Education: Programs and projects that advance learning opportunities, increase educational access and improve education in the San Antonio area.
Environment, Recreation & Preservation: Programs and projects that improve, restore, conserve, revitalize or enhance the facilities, surroundings and natural environment of the San Antonio area.
Family: Programs and projects that strengthen and enhance the lives of children and families in the San Antonio area.
Health & Wellness: Programs and projects that positively impact the mental or physical health and wellness of the people living in the San Antonio area.

Nonprofit organizations may submit a grant application for a new project that has never been implemented in San Antonio (or its contiguous counties) or an expansion of an existing project (to a new service area or with new program components, participants, etc.). Applications to support ongoing operating expenses will not be considered.

What costs can be included in the project budget?
The project budget for which funding is requested can include all of the direct costs of the project (personnel, equipment etc.). No more than 10% of the awarded amount may be used for agency overhead. Overhead includes items such as rent at existing buildings, insurance and managerial salaries.

Examples of costs that may be included in the grant include:

  • Expenses directly related to the new project/program
  • Equipment
  • Construction/Renovation
  • Project/Program expansion expenses including supplies and special materials and marketing
  • Project/Program staff salary

What is the amount of the project grant?
In 2015, Impact San Antonio expects to award at least three $100,000 project grants. The exact amount of the project grant will be announced shortly after our membership deadline.

Does Impact San Antonio fund operational grants?
Impact San Antonio does not fund operational grants.

What types of grants will Impact San Antonio not fund?
Impact San Antonio will not fund the following activities: partisan or legislative activities, political lobbying, bridge or interim financing, individual churches or other bodies of worship, or religious organizations where the sole or primary focus is proselytizing.

Must I use the Impact San Antonio grant application?
Applicants must use the online Impact San Antonio grant application.

Must an organization serve only women to qualify for funding from Impact San Antonio?
No, Impact San Antonio will fund any 501(c)(3) meeting its funding criteria.

Can the Impact San Antonio grant be the sole supporter of a project?
If $100,000 covers the full cost of the project, a nonprofit organization may apply to Impact San Antonio for the full amount.

Will all applicants receive a site visit?
Each review committee will consider all applications in its area of focus, but not all agencies will receive a site visit. A site visit is not a guarantee of funding.

If my agency receives a grant, how long will we have to complete the work described in the grant application?
The nonprofit organization will have 24 months from the date of the award to expend the project funds.

Must an organization have a financial audit to apply for funding?
While it is preferred that an applying organization have a financial audit, it is not required.  If audits are not performed annually, please prepare a statement on organization letterhead stating such.  This document can be uploaded in place of a financial audit.

When will the project grant be awarded?
The project grant will be awarded at the Grant Award Night and Annual Meeting, held in late October.

How will the agencies that are awarded a grant receive the funds from Impact San Antonio?

To facilitate the payment process, each agency will be assigned an Impact San Antonio liaison who will monitor the progress of the program/project and serve as the counselor to the agency to answer any questions or raise concerns.

Once the request for funds and supporting documents are received, they will be reviewed by the liaison and the outcomes chair.  Once approved, all materials will be sent to the President and Treasurer of ISA.  After their review and approval, the Treasurer will prepare the check for delivery either through personal delivery by the liaison or through the post office.

Agencies do not have to expend the funds prior to requesting funds from ISA.  However, invoices, proof of progress and supporting documents will be required prior to payment.

Once the check is received by the appropriate person at the agency, the Transmittal Form is signed by her/him and returned to ISA.

Where possible, the liaison takes pictures of progress if the project is a physical project and can be documented by pictures.

Grant Application

Can I use my User Name and Password from last year?
No, you must create a new user name and password since we’re using a different grant management software.  Please log onto our Grant Application website and create a new user name and password.

Do I have to use the four financial and board member templates provided by Impact SA?
Yes, the application will not pass technical review if the required templates for reporting are not used.  These are available to download through the application process.

Do I have to complete my application all at once?
No. At the bottom of the application is a “Save as Draft” button. We recommend you save your application often and before logging out. You can log in at a later time to continue working on your application. We recommend that you cut and paste your application answers after each question into a Word document to save as backup.

Help! Why did I lose my edits?
There are a few common reasons why this can happen:

  • If you stay on one page for an extended period of time without saving, your account may “time out” without warning.
  • A weak internet connection may momentarily disconnect your computer while you are working on the application.

As a safeguard, we recommend that you:

  • Save your application often
  • Cut and paste your application answers after each question into a Word document to save as backup.

To restore your edits, try:

  • Re-loading your internet page, as sometimes the browser will cache an older version of your page.
  • Logging out, wait a few minutes, and then log back in and re-open your application.

How do I print my application for my records?
If you would like a paper copy of your application for your own records, login to the application portal and choose the Application Packet link. This will create a PDF of your application. You can print or save this document. You will always have access to your application by logging back into the application portal, even after you submit it.

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